“Everyday eSPA” is series of occasional posts that offer Miami University researchers quick tips for working effectively in eSPA.
When you start a new record in eSPA, you will be asked to complete both a “Short Project Name” field and a “Title of Project” field. In most cases, the text entered in each of these fields should be different.
The short project name is for internal reference only. As indicated in the directions at the top of the “Start New Proposal” screen, the short project name should follow this convention: Prime Funding Agency (if applicable)-Sponsor Lead PI/PI.
Following are several examples of short project names for various scenarios:
- PI Jane Jones is submitting a proposal to the Oxford Community Foundation. The short project name should be Oxford Community Foundation Jones.
- Lead PI Marcus Smith and PI Keesha Johnson are submitting a proposal to NSF. The short project name should be NSF Smith/Johnson.
- PI Jamie Williams is a subcontractor on a proposal the University of Cincinnati is submitting to NIH. The short project name should be NIH-University of Cincinnati Williams.
- Lead PI Miguel Suarez and PI Diane Martin are subcontractors on a proposal Texas A&M University is submitting to the Department of Energy. The short project name should be DOE-Texas A&M Suarez/Martin.
When you enter text in the “Short Project Name” field, it will automatically be duplicated in the “Title of Project” field (as shown above). However, the “Title of Project” field can — and should — be edited to reflect the title of the project as it is meant to be submitted to the sponsor (as shown below).
“Everyday eSPA” series posts:
Digital image by roaded via Pixabay. Keyboard and mouse photo by Vojtech Okenka. Both public domain.