Decorative image

Everyday eSPA: Asking OARS to review before submitting for routing

Closeup of a computer keyboard and mouse, with a corner of a monitor visible. A users hand -- holding a pen -- is poised on the mouse.

“Everyday eSPA” is series of occasional posts that offer Miami University researchers quick tips for working effectively in eSPA.


Once you have completed the required information on all screens in your eSPA record, you will see green check marks next to every entry in the “Item List” on the lefthand side of the record screen.

At this point, the Submit for Routing button below the “Item List” will become active and clickable. (Note that the “Submission Notes” screen is optional, so it does not need to be completed, nor does it need to be accompanied by a green check mark in the “Item List” for the Submit for Routing button to become clickable, as shown in the screeenshot below.)

Screenshot of a record in Cayuse SP. All of the items in the "Item List" have green check marks beside them. Those checkmarks are highlighted, as is the "Submit for Routing" button below the Item List.

Before you click that Submit for Routing button, however, you should ask your OARS proposal facilitator to review your record for accuracy and completeness. The reason is that any changes made to the proposal after you click the Submit for Routing button will cause the proposal to have to be re-routed. Reviewing the same proposal multiple times can be confusing and time-consuming for chairs, directors, and deans.

If you send an email to your OARS proposal facilitator asking her to review your proposal record before you hit the “Submit for Routing” button, she can check for common errors, including incorrectly calculated sponsored effort percent, missing credit allocation, home departments incorrectly designated as affiliated units, and project names that don’t follow conventions. These errors can then be corrected before the proposal is routed, ensuring that the proposal your chair, dean, and other administrators review is accurate and complete and that re-review is rarely required.

For more help with eSPA, check out other posts in our “Everyday eSPA” series, consult our quick start guide, or contact your OARS proposal facilitator.

“Everyday eSPA” series posts:


Digital image by roaded via Pixabay. Keyboard and mouse photo by Vojtech Okenka. Both public domain.

Decorative image

Everyday eSPA: Determining sponsored effort percent and allocating credit

Closeup of a computer keyboard and mouse, with a corner of a monitor visible. A users hand -- holding a pen -- is poised on the mouse.

“Everyday eSPA” is series of occasional posts that offer Miami University researchers quick tips for working effectively in eSPA.


For more help with eSPA, check out other posts in our “Everyday eSPA” series, consult our quick start guide, or contact your OARS representative.

“Everyday eSPA” series posts:


Digital image by roaded via Pixabay. Keyboard and mouse photo by Vojtech Okenka. Both public domain.

Decorative image

Everyday eSPA: Understanding affiliated units

Closeup of a computer keyboard and mouse, with a corner of a monitor visible. A users hand -- holding a pen -- is poised on the mouse.

“Everyday eSPA” is series of occasional posts that offer Miami University researchers quick tips for working effectively in eSPA.


Near the bottom of the “Start New Proposal” screen in eSPA is an “Affiliated Unit(s)” field. Importantly there is an “(if applicable)” notation next to the field name. For most Miami researchers, this field is not, in fact, applicable, and should be ignored.

Screenshot of "Start a New Proposal" eSPA screen with "Affiliated Units" field highlighted.

Many researchers mistakenly follow the Click Here to Choose Affiliated Unit(s) link to select their home department. However, the PI’s home department is already supplied in the required “Award Admin Department” field earlier on the screen. Instead, an “affiliated unit” is (usually) a center or institute that the PI is affiliated with. The PI will select a center or institute as an “affiliated unit” when the project being proposed is relevant to the work of that center or institute.

Screen shot of "Start a New Proposal" eSPA screen, with "Select Affiliated Unit(s)" pop-up menu displayed.
Only PIs with center or institute affiliation should select an affiliated unit.

The rule of thumb, then, is that if you are not affiliated with a center or institute, you will do nothing with the “Affiliated Unit(s)” field. Just skip over it and move on to the “Sponsor Deadline” field.

For more help with eSPA, check out other posts in our “Everyday eSPA” series, consult our quick start guide, or contact your OARS representative.

“Everyday eSPA” series posts:


Digital image by roaded via Pixabay. Keyboard and mouse photo by Vojtech Okenka. Both public domain.

Decorative image

Everyday eSPA: Assigning short project names

Closeup of a computer keyboard and mouse, with a corner of a monitor visible. A users hand -- holding a pen -- is poised on the mouse.

“Everyday eSPA” is series of occasional posts that offer Miami University researchers quick tips for working effectively in eSPA.


When you start a new record in eSPA, you will be asked to complete both a “Short Project Name” field and a “Title of Project” field. In most cases, the text entered in each of these fields should be different.

The short project name is for internal reference only. As indicated in the directions at the top of the “Start New Proposal” screen, the short project name should follow this convention: Prime Funding Agency (if applicable)-Sponsor Lead PI/PI.

Screenshot closeup of directions at top of "Start New Proposal" screen in eSPA, with directions for Short Project Name highlighted. Header: Miami University beveled M logo. Logged in as: He [cut off]. For immediate assistance contact OARS. Tabs: Home. My Dashboard. Reporting. Admin. Log out. Left navigation: Proposal dashboard section: My Proposals. Proposals in My Unit. Advanced Account Inbox. Award Dashboard section: My Awards. Awards in My Unit. Certifications/Approvals section: PI Certification Inbox. Unit Approval Inbox. Main text: Start New Proposal. Begin your new proposal by filling in the information requested in the Start New Proposal screen and clicking Save at the bottom. You will then be directed to the General Info section. Enter the information requested in all sections listed in the left navigation bar, proceeding in sequential order until all sections are complete. A green check indicates a section is complete, with the exception of the Cayuse 424 Proposal section where a green check indicates a proposal has been started. Proposals cannot be Submitted for Routing until all sections are complete. NOTE: Only enter a Prime Funding Agency if Miami will be included as a subcontractor on a proposal being submitted by another institution. In this case, the Sponsor is the institution that is submitting the proposal and the Prime Funding Agency is the Agency to which the proposal will be submitted. NOTE: Short Project Name should be in the following format: Prime Funding Agency (if applicable)-Sponsor (space) Lead PI/PI. NOTE: For ALL Federal proposals except NSF, select Cayuse 424 from the Submission Method drop down menu, and check the Create a Paired Proposal radio button at the bottom of the screen. NOTE: NSF proposals should still be submitted through Fastlane and not Cayuse 424. Select Fastlane from the Submission Method drop down menu in the General Info section. Do NOT create a paired proposal. NOTE: Primary Administrative Contact should be the PI, unless there is another staff member who is responsible for oversight of the grant award account. If you have any questions, please contact your OARS Proposal Specialist.

Following are several examples of short project names for various scenarios:

  • PI Jane Jones is submitting a proposal to the Oxford Community Foundation. The short project name should be Oxford Community Foundation Jones.
  • Lead PI Marcus Smith and PI Keesha Johnson are submitting a proposal to NSF. The short project name should be NSF Smith/Johnson.
  • PI Jamie Williams is a subcontractor on a proposal the University of Cincinnati is submitting to NIH. The short project name should be NIH-University of Cincinnati Williams.
  • Lead PI Miguel Suarez and PI Diane Martin are subcontractors on a proposal Texas A&M University is submitting to the Department of Energy. The short project name should be DOE-Texas A&M Suarez/Martin.

Screenshot of fields in the "General Proposal Information" section of the "Start a New Proposal" screen in eSPA. Fields: Award Admin Dept:. Primary Administrative Contact:. Project No:. Short Project Name: (internal reference name). Project Start Date:. Clear. Project End Date:.Activity Code:. Clear. Click Here to Choose Activity Code. Proposal Type:. Instrument Type:. How will this proposal be submitted? Select Submission Method:. Affiliated Unit(s) (if applicable): Click Here to Choose Affiliated Unit(s). Sponsor Deadline: Clear. Time: Eastern [drop-down menu]. Postmark [radio button]. Receipt [radio button]. Title of Project:. Create a Paired Proposal [radio button]. Pair with a 424 Proposal [radio button]. Un-Pair with 424 Proposal [radio button]. Save [button]. The following text is filled into both the "Short Project Name" and the "Title of Project" field.

When you enter text in the “Short Project Name” field, it will automatically be duplicated in the “Title of Project” field (as shown above). However, the “Title of Project” field can — and should — be edited to reflect the title of the project as it is meant to be submitted to the sponsor (as shown below).

Screenshot of fields in the "General Proposal Information" section of the "Start a New Proposal" screen in eSPA. Fields: Award Admin Dept:. Primary Administrative Contact:. Project No:. Short Project Name: (internal reference name). Project Start Date:. Clear. Project End Date:.Activity Code:. Clear. Click Here to Choose Activity Code. Proposal Type:. Instrument Type:. How will this proposal be submitted? Select Submission Method:. Affiliated Unit(s) (if applicable): Click Here to Choose Affiliated Unit(s). Sponsor Deadline: Clear. Time: Eastern [drop-down menu]. Postmark [radio button]. Receipt [radio button]. Title of Project:. Create a Paired Proposal [radio button]. Pair with a 424 Proposal [radio button]. Un-Pair with 424 Proposal [radio button]. Save [button]. The following text is filled into the "Short Project Name" field, which is highlighted: DOE-Texas A&M Suarez/Martin. The following text is entered into the "Title of Project" field, which is highlighted: Developing satellite solar panels to meet Earth's energy needs

For more help with eSPA, check out other posts in our “Everyday eSPA” series, consult our quick start guide, or contact your OARS representative.

“Everyday eSPA” series posts:

Always start in Cayuse SP


Digital image by roaded via Pixabay. Keyboard and mouse photo by Vojtech Okenka. Both public domain.

Decorative image

Everyday eSPA: Always start in Cayuse SP

Closeup of a computer keyboard and mouse, with a corner of a monitor visible. A users hand -- holding a pen -- is poised on the mouse.

“Everyday eSPA” is series of occasional posts that offer Miami University researchers quick tips for working effectively in eSPA. Our first topic is starting in Cayuse SP.



Screenshot of Evisions Research Suite login landing page. Evisions Research Suite logo. Text: Evisions Research Suite 3.6. Research Administration Models: Cayuse SP (Sponsored Projects), Cayuse 424.

When you first login to eSPA, you will see two options in the “Research Administration Modules” section: Cayuse SP (Sponsored Projects) and Cayuse 424.

All eSPA users should always select Cayuse SP for all proposals.

If you’ve made the correct selection — Cayuse SP — you will see this screen:

Screenshot of Cayuse SP login landing page. Miami University logo. Page title: Sponsored Projects. Header: Logged in as: Heather Johnston. For immediate assistance contact OARS at 513.529.3600. Tabs: Home. My Dashboard. Reporting. Admin. Log out. Navigation: Proposal Dashboard section: Start New Proposal. My Proposals. Proposals in My Unit. Advanced Account Inbox. Award Dashboard section: My Awards. Awards in My Unit. Unit Approval Inbox. Office for the Advancement of Research and Scholarship OARS 501 E High Street 102 Roudebush Hall Oxford, OH 45056-1846. Phone: 513.529.3600. Fax: 513.529.3762. Main text: Welcome to Cayuse SP. Use the Proposal Dashboard to: Start a new Proposal. Edit and track proposal records you have created or on which you are named as a contributing member. View proposal records in administering departments to which you have been granted Proposal Data Access. Authorize preliminary award requests in your role as a Pre-Award Spending Approver. Use the Award Dashboard to: View awards on which you are listed. View awards in administering departments to which you have been granted award data access. Use the Certifications/Approvals Dashbard to: Certify proposals on which you are PI or Co-PI. Authorize proposals in your role as department/college/school/center approver. Administrative Support: Contact OARS for policies and procedures regarding the management and administration of research and sponsored activities. OARS is the primary contact for information about funding opportunities, proposal development, budget development, award administration, contract administration, and authorized signatures. Technical Support: For technical issues in Cayuse SP, contact Evisions Technical Support at one of the following: Email: ResearchSuiteSupport@Evisions.com. Phone: 503.297.2108. Also refer to the Evisions Research Suite Support website for frequently asked questions, product documentation and other technical information. Footer: Evisions Research Suite logo. This application is supported by OARS. Please contact support if you have any questions.

Your next step is to click Start New Proposal in the “Proposal Dashboard.”

If you’ve made the wrong selection — Cayuse 424 — you will see this screen:

Screenshot of Cayuse 424 login landing page, with a giant red "X" superimposed on it. Cayuse 424 logo. Text: Welcome! Cayuse 424/v7.6.1. Navigation: Opportunities. Proposals. Professional Profiles. Institutional Profiles. Reports. Administration. Text: Ensure your OARS representative has reviewed your SP record prior to submitting for routing. Links: Compatible browser info. Support.

Simply close the tab and return to the previous screen to select Cayuse SP instead.

For more help with eSPA, consult our quick start guide or contact your OARS representative.


Digital image by roaded via Pixabay. Keyboard and mouse photo by Vojtech Okenka. Both public domain.

Closeup of a web browser address bar with http://www visible in the address bar. An arrow points to the address in the address bar.

Find the information you need on the OARS website

Computer keyboard with an FAQ key in place of a return/enter key.

This post is a combination of answers to frequently asked questions (FAQs) and a tour of the OARS website. The purpose is to show you where to find the information you need to learn about funding opportunities, prepare proposals, and build your grantsmanship skills.


Who do I contact if I need to talk to an actual person?

We’re starting with this question because while we want you to be able to use our website to find the information you need, but we don’t want you to spend an inordinate time trying to chase something down. Especially if someone in our office can answer your question off the top of their head!

Your first point of contact will probably be your OARS consultant — either Anne Schauer or Tricia Callahan. They can either answer your question directly, or get you connected to someone else in our office who can.

Anne and Tricia divide their workload by department and center/institute. To find out who works with your department or center/institute, follow these steps:

  • Click on the Proposal Preparation Resources link in the lefthand navigation on the OARS homepage (MiamiOH.edu/research).


    Screenshot of OARS homepage, with Proposal Preparation Resources link in lefthand navigation circled.

  • Scroll down the list of departments and centers/institutes in the righthand column and click the + next to the one you’re affiliated. The item will expand to display the consultant assigned to that department or center/institute.


    Screenshot of Proposal Preparation Resources webpage, with + sign next to Architecture & Interior Design circled and the name of the OARS consultant for that department circled.

 

Feel free to contact Anne or Tricia at any time. Anne can be reached at 513-529-3735 or schauerap@MiamiOH.edu. Tricia can be reached at 513-529-1795 or callahtl@MiamiOH.edu. Both are located in 102 Roudebush Hall.


How do I find out about OARS events?

OARS offers a range of professional development opportunities, including:

  • eSPA and SPIN training
  • General grantsmanship presentations and workshops
  • Presentations and workshops focused on a particular agency or program
  • Networking events
  • Researcher appreciation events

The full calendar of OARS events is available in just two clicks from the OARS homepage:

  • Scroll down until you can see the “News and events” widget in the lefthand column.


    Screenshot of OARS homepage with News and events widget circled.

  • Click on the + next to “Calendar of events and deadlines” to expand that option, then click on the word here in the text.


    Screenshot of News and events widget, with + next to Calendar of events and deadlines circled and the word here in the expanded text circled.

  • Use the arrows at the top of the calendar to scroll between months in the calendar.


    Screenshot of OARS Calendar of Events, with month navigation arrows circled.

In addition to OARS events, the calendar also includes research-oriented events sponsored by other Miami departments or by outside parties. Finally, the calendar also includes application and submission deadlines for internal and external competitions and submission opportunities.


How do I get started if I am a new researcher or an experienced researcher who is new to Miami?

Click on Getting Started in the lefthand navigation on the OARS homepage.


Screenshot of OARS homepage with Getting Started option in the lefthand navigation circled.


From there, you can click on the arrows to expand information about each step in the process of seeking external funding.


Screenshot of Getting Started webpage with arrows next to each external funding step circled.


Where can I find information about funding opportunities?

Click on Finding Funding in the lefthand navigation of the OARS homepage.


Screenshot of OARS homepage, with Finding Funding circled in the lefthand navigation.


You will then see additional links to resources for finding funding to support your research or other project.


Screenshot of Finding Funding webpage


Where do I find Miami’s DUNS, EIN, and other institutional information that needs to be included in my application?

Follow these steps:

  • Click on the Proposal Preparation Resources link in the lefthand navigation on the OARS homepage (MiamiOH.edu/research).


    Screenshot of OARS homepage, with Proposal Preparation Resources link in lefthand navigation circled.

  • Click on the budget resources link in the center of the page.



    Screenshot of Proposal Preparation Resources webpage, with Budget resources link circled.

  • Click on the arrows to expand the various categories of information.


    Screenshot of Budget Resources page, with + signs next to categories of information circled.


How do I get approval of a proposal from my chair and dean and from OARS?

Miami University began uses an electronic sponsored programs administration (eSPA) system to help manage research administration and electronic submission of proposals. Specifically, Miami has implemented two programs within the Evisions Research Suite: Cayuse 424, which is a Federal proposal development and system-to-system platform, and Cayuse SP, which reduces the need for paperwork and transforms proposal routing into an electronic process.

You can access Miami’s eSPA system by clicking on the Quick Link on the Miami homepage.



Screenshot of OARS homepage, with eSPA-Cayuse Research Suite link in Quick Links widget circled.


If you need help with eSPA, contact your OARS consultant.


Internet photo by Rock1997 via Wikimedia Commons .FAQ photo by photosteve101 via Flickr. Both used under Creative Commons license.

Close up of parts of a Galileo thermometer. Tags on two of the globes read 23 degrees and 24 degrees, respectively.

Director of Research & Sponsored Programs shares eSPA survey results

Bar chart showing survey results. About 6% of respondents find it "very easy" to build a Cayuse SP proposal record and submit it for routing. About 35% find it "easy," about 23% find it "neutral," about 20% find it "difficult," about 3% find it "very difficult," and about 13% responded indicated the question was not applicable.
How easy is it to build a Cayuse SP proposal record and submit it for routing?

Thanks to all who completed our eSPA satisfaction survey. We received a total of 133 responses. Twenty percent of respondent had not used the system and no additional data was collected from those respondents. Sixty-five percent of respondents find the Cayuse system easy or “neutral” to use with only 3% saying it is very difficult.

Bar chart showing survey results. About 9% of respondents find it "very easy" to build a proposal in Cayuse 424. About 20% find it "easy," about 21% find it "neutral," about 10% find it "difficult," about 3% find it "very difficult," and about 37% responded indicated the question was not applicable.
How easy is it to build a proposal in Cayuse 424?

In terms of training and support resources, more respondents had participated in group training, but as would be expected, one-on-one training was rated as the most helpful. There was no interest in follow-up training. There was a great deal of positive feedback about the ease of use, ability to track all phases of proposal routing, ability to have all pieces of a proposal in one place, and the speed and ease of paperless routing. About a dozen users felt that the system was too time consuming, difficult and required too much work. Of the handful of respondents expressing frustration about the need to enter budgets on multiple forms, one actually noted that “having to do it both ways has helped me to catch errors, so I should probably get over it!” There was also frustration with the number of compliance questions and seemingly irrelevant questions, particularly in the “Community Benefits” section.

I am still irritated about having to do a budget spreadsheet for OARS’ approval and then re-do the budget in eSPA. HOWEVER, having to do it both ways has helped me to catch errors, so I should probably get over it.    — eSPA survey respondent

In response to your comments, OARS has taken several steps to address some of the concerns expressed. We have reworded the questions in the Community Benefits section to clarify what we are looking for and provided examples for each. For approvers, we eliminated the so-called entity email accounts, which were a great source of frustration, so all automated emails notifications from this system now go to approvers’ personal email addresses. We also continue to work with new eSPA users to provide one-on-one training as time allows and when we have no upcoming group trainings scheduled. However, because of limited staffing, this is not something we can do for every new user on a continuing basis.

Bar graph showing respondents' opinions of the usefulness of each of three training resources. For group training, results are as follows: 15% very helpful, 40% somewhat helpful, 5% helpful, and 40% not applicable. For one-on-one training: 20% very helpful, 8% somewhat helpful, and 72% not applicable. For quick start guide: 10% very helpful, 20% somewhat helpful, 7% not at all helpful, and 63% not applicable.
How helpful were training resources?

Regarding the need to complete OARS’ internal budget spreadsheet and enter a detailed budget on the budget tab in SP, and — in the case of NSF proposals — also enter a detailed budget in Fastlane, let me provide some explanation that might facilitate a better understanding of this requirement. The first point is that our internal business practices have not changed with the initiation of the eSPA system; we previously used the internal budget template as a mechanism for PIs to draft their budgets and for OARS to provide feedback before the final budget is entered into the funding agency’s budget form, so this is not new. What is new is the need to enter the detailed budget on the budget page in Cayuse SP. This is actually one of the Lean outcomes of this system. Cayuse SP is able to interface with our Banner post-award accounting system, so the detailed budget can be transferred from SP to the Banner grant award account, eliminating the need for double entry of the budget. While this does put a slight additional burden on individual PIs at proposal submission, the cumulative time saved at the central office level is significant, and allows both Grants and Contracts and OARS staff to focus on more proactive initiatives and to better serve the needs of our PIs.


Written by Anne Schauer, Director of Research & Sponsored Programs, Office for the Advancement of Research & Scholarship, Miami University.

Galileo thermometer image by Steve Johnson, via Flickr. Used under Creative Commons license.

 

A yellow stripe on a road is stamped with the word "E-MAIL."

eSPA entity accounts retired

A clock, with the word "RETIRE" in place of the number 3. The small hand is on "RETIRE" and the big hand is on 12, indicating it is time to retire.

OARS heard frustrations about the entity accounts we originally established for eSPA notifications, and we’ve taken action to make things better. Last month we began changing the email addresses associated with approver accounts in eSPA to each approver’s personal Miami account. That process is now complete, and from this point forward, all notifications that a proposal record or advanced account request is waiting for approval will be sent to approvers’ personal Miami email inbox.

When we launched eSPA, we initially thought that having to change email addresses every time a chair, dean, or director changed would be too labor-intensive for our small staff. However, now that the system has been up and running for nearly a year, we have learned that changing approvers in departments and colleges requires other manual changes in eSPA, and that changing email addresses at the same time takes little additional effort.

We thank approvers for their feedback and hope they continue to let us know how the system works for for them as we go forward. To that end, OARS will distribute a short survey in the coming month. We ask all approvers to be on the lookout for this survey and to encourage their grant-active faculty who have experience with eSPA to complete it as well.


Retirement clock photo by American Advisors Group via Flickr. Email road photo by sophie & cie via Flickr. Both used under Creative Commons license.

 

Papers are laid out across a table. A pen sits on one stack of paper. The paper in the center of the frame has handwritten annotations and highlighting. A Macbook is visible in the background.

OARS & ORU offer training and other events this fall

35 different colored squares are arranged in a calendar grid. 31 of the squares are labeled with the numbers 1 through 31, representing days of the month.

This fall, OARS and the Office of Research for Undergraduate (ORU) are pleased to offer training and other events designed to contribute to the success of Miami’s researchers, scholars, and creative artists. Details are available below.


eSPA training

All Miami faculty – regardless of discipline or target agency – who submit proposals for external funding must now use eSPA for internal proposal routing and approval.

We strongly encourage any researcher/scholar who has not already attended eSPA training to participate in one of the following sessions (click on the date to register):

  • Wednesday, September 16, 10:00-11:30am in the B.E.S.T. Library instructional space (116 Laws Hall)
  • Thursday, September 24, 3:00-4:30pm in the B.E.S.T. Library instructional space (116 Laws Hall)

Each 90-minute training session provides an overview of the online system and walks through the steps involved in creating a proposal record, building a proposal, routing a proposal for approvals, and monitoring proposal and award activity.


SPIN training

As of August 1, 2015, InfoEd’s SPIN Global Suite replaces ProQuest’s Pivot as Miami’s source of information about funding opportunities.

OARS will offer two workshops in September designed to introduce researchers and scholars to SPIN and to help them learn to navigate this system. Click on one of the following dates to register.

  • Wednesday, September 9, 3:00-4:00pm in the B.E.S.T. Library instructional space (116 Laws Hall)
  • Tuesday, September 15, 9:00-10:00am in the B.E.S.T. Library instructional space (116 Laws Hall)

ORU open house

On Wednesday, September 2, from 10:30am to 2:00pm, the Office of Research for Undergraduates (ORU) will hold an open house in its Advanced Instructional Space (AIS) on the first floor of King Library. The open house provides both students and faculty an opportunity to learn more about ORU programming and funding opportunities. Students representing various programs and awards will be on hand to answer any questions and provide their perspective. For those who want to get involved in research but may be unsure how to get started, this is the perfect place to be! No registration is required.


 

NSF IBSS networking

To encourage the formation of interdisciplinary teams to submit proposals to the NSF’s Interdisciplinary Behavioral & Social Science (IBSS) program, OARS will host a networking event from noon to 1:00pm on Monday, September 14 in 104 Roudebush Hall. To attend this event, please register by Thursday, September 10.


Proposal writing workshop

This 6-week, hands-on workshop assists participants in developing a proposal for submission to an external funding agency.  The workshop is designed to:

  • Help participants identify external funding sources
  • Assist step-by-step with proposal development
  • Integrate peer review in the proposal development process
  • Familiarize participants with internal resources for funding, statistics, evaluation, and compliance
  • Introduce participants to institutional grant-writing and research-related resources
  • Educate participants on procedures and policies for institutional routing and submission of grant proposals to external sponsors

This workshop is appropriate for full-time faculty and staff who:

  • Are new to external funding
  • Value peer review
  • Desire set-aside time for proposal writing, development, and peer feedback
  • Have project goals and objectives already in mind

New participants who complete the workshop and submit a proposal for external funding within a year after the 6-week workshop are eligible to receive $500 in operating costs to support their research, educational, and creative endeavors.  Please note that only full-time, permanent employees are eligible for the $500 incentive.


Workshop participants should be able to meet weekly on the Oxford campus for a 1.5 hour working session (dates & times to be determined by participants’ schedules).  Attendance is necessary to ensure a successful experience for all participants. Therefore, those who miss more than one session will not be eligible for the $500 in incentive funds.

If you are interested and can make the time commitment, please complete this availability survey so that OARS may select a time to accommodate a majority of schedules.


Calendar image by Philip via Flickr. Research proposal notes image by Catherine Cronin via Flickr. Both used under Creative Commons license.

Image is a long shot of a red brick building. The building has two wings, between which is an entrance surrounded with grey stone. Grass, sidewalks and trees with fall leaves are visible in the foreground.

eSPA training sessions offered

Beginning January 1, 2014 all proposals at Miami University must be routed through the eSPA system (Cayuse Research Suite).
Beginning January 1, 2014 all proposals at Miami University must be routed through the eSPA system (Cayuse Research Suite).

The OARS staff has been hard at work getting our new electronic sponsored programs administration, or eSPA, system (Evisions Cayuse 424/SP) ready to roll out to the Miami community. Our campus-wide training sessions began on October 29 and will continue to be offered on numerous dates at various times through January 2015.

Online registration is required for these 90 minute sessions, which will provide an overview of the on-line system, and a walk-through of the steps involved in creating a proposal record, building a proposal, routing the proposal for approvals, and monitoring proposal and award activity.

Implementation of the new on-line system will begin on January 1, 2015, at which point paper routing forms will no longer be accepted.  All faculty and staff will be required to use the new eSPA system for the submission of all external grant proposals beginning January 1, 2015.

If you are involved in submitting proposals for external funding, we strongly encourage you to attend one or more of the following sessions (click on the date to register).  All sessions are in the B.E.S.T. Library instructional space, 116 Laws Hall.

Thu 11/6, 11:30-1:00

Wed 11/12, 12:00-1:30

Wed 11/12, 3:00-4:30

Wed 11/19, 3:30-5:00

Thu 11/20 11:00-12:30

Wed 12/10, 12:00-1:30

Wed 12/10, 3:30-5:00

Thu 12/11, 12:00-1:30

Tue 12/16, 1:00-2:30

Wed 12/17, 10:00-11:30