Sketch of the letters X, Y, and Z

Using SciENcv to create compliant biosketches

SciENcv biosketches will be required for NSF proposals with submission deadlines on and after October 5, 2020. With that date coming up quickly, we want to give all of the faculty at Miami a heads-up about creating their biosketches on SciENcv. Please follow the directions below.

  • Click the NSF login button to connect SciENcv with your profile on research.gov.
  • You will be redirected to research.gov’s sign-in page. Enter your login information and click the Sign In button.
  • After you log in, you will be redirected back to the NCBI website, where you will now be logged in. Click the Create New Document link.
  • Once on the “Create a New Document” page you will need to name your bio-sketch. We highly recommend naming it with a date so you know when updates will be needed in the future. In the format section, select NSF Biosketch.
    • Select an option in the “Choose data source” section.

      • If you select National Science Foundation from the “External source” drop-down menu and you have nothing in your NSF profile, you will see a message warning you that some SciENcv fields will be left blank.
      • If you select Start with a blank document and then click Create, you will be taken to a page where you can input your professional preparation, appointments, products, and synergistic activities.
        • Under “C. PRODUCTS,” clicking the Select citations link will allow you either to connect your ORCID account or to visit “My Bibliography,” where you can select citations to add to your ScieENcv.

 

        • If you do not have existing citations uploaded to NSF or ORCID, you will need to add them in SciENcv individually, but you will only need to do this once because the system will save the information and auto-populate it in future bio-sketches. Clicking the add citations link in the “Products” section allows you to access PubMed citations.
  • Once you have completed your bio-sketch, click Download: PDF in the bottom right of the page, below “Synergistic Activities.” Select PDF download your biosketch in the format shown below.

If you need more help creating a biosketch in SciENcv, please contact me (danielct@MiamiOH.edu) or the proposal consultant assigned to your department!


Public domain image from Max Pixel.

Portraits of Dominik Konkolewicz and Rick Page flank an image of coronaviruses.

Two Miami University researchers receive NSF RAPID grant to develop coronavirus-attacking materials

Materials will help limit indirect contact transmission of COVID-19

Two Miami University researchers in protein, polymer and materials chemistry received a Rapid Response Research (RAPID) grant from the National Science Foundation (NSF) for a project that will address the spread of the novel coronavirus.

They received $181,849 to develop materials that can be used to prevent indirect contact transmission of the SARS-CoV-2 coronavirus responsible for COVID-19.

Dominik Konkolewicz and Rick Page, both associate professors of chemistry and biochemistry, are the primary and co-investigators of the project.

Reduce indirect contact transmission of COVID-19

The virus responsible for the COVID-19 pandemic is especially concerning for indirect contact transmission, since it can remain active on various surfaces for extended periods of time, Konkolewicz said.

If a person infected with COVID-19 deposits active viral particles (droplets or aerosols) on frequently touched surfaces, the disease can be transmitted if an uninfected person picks up the active viruses from the contaminated surface.

In this way, the disease can be spread even if the two individuals do not ever come in direct contact with each other. Since the virus can remain active on surfaces for days, there is an increased risk of indirect contact transmission.

To help limit this, Konkolewicz and Page will develop materials that can capture and inactivate the coronavirus on surfaces.

Capture and inactivate the virus

Through their work in synthetic polymer chemistry and protein chemistry, the researchers plan two complementary approaches in developing coronavirus-attacking materials:

Inactivate: One approach is to disrupt the lipid layer/lipid envelope in the coronavirus. This lipid envelope is critical to the structure of the virus and also to its infection mechanism. “If we disrupt the lipids, we can inactivate the coronavirus, such that it cannot infect a new individual,” Konkolewicz said. (Handwashing with soap is one example of disrupting the lipid layer to inactivate the virus).

Capture: The other approach is to capture and trap the coronavirus spike proteins within the synthetic material. This way the virus cannot leave and provide a path for a new infection.

Combined: The researchers will also develop materials with both capture and inactivation capabilities. This two-pronged approach tethers the virus to the surface to allow for increased opportunities to attack and inactivate it, Page said.

The new materials they develop could be adapted or coated onto existing high touch surfaces to limit indirect contact transmission, Konkolewicz said. The polymers will form a tough network to ensure the material performs for an extended period of time.

Konkolewicz and Page will also develop content on the importance of polymer materials in healthcare applications. This will be distributed through YouTube channels for accessibility to the public.

About the researchers

Konkolewicz researches responsive, or “smart” polymer materials and materials that contain both synthetic and biological components. He was awarded an NSF CAREER Award for self-healing polymers in 2018. He was named a 2018 Young Investigator by the American Chemical Society-Polymer, Materials Science, and Engineering section and he received the 2018 Polymer Chemistry Emerging Investigator Award. He and his research team have multiple research collaborations with colleagues in chemistry, biochemistry, chemical engineering and mechanical engineering. He was named a Miami University Junior Faculty Scholar in 2018.

Follow Konkolewicz on Twitter @PolyKonkol.

Page researches the structure, dynamics and mechanisms of action for proteins in a range of biologic and synthetic systems. He was named a Miami University Junior Faculty Scholar in 2016. He received an NSF Career grant in 2016 for his research on protein quality control. In 2018 he received a five-year MIRA (Maximizing Investigator’s Research Award) — one of Miami’s first two — that supports his research projects on protein quality control and antibiotic resistance. He has multiple research collaborations with colleagues in chemistry, biochemistry and bioengineering.

Follow Page on Twitter @ThePageLab.

NSF RAPID grants

The grant for “RAPID: Viral Particle Disrupting and Sequestering Polymer Materials applied to Coronaviruses,” will support the research of Page and Konkolewicz for one year and support three graduate students.

RAPID grants give the NSF a way to help fight the pandemic by supporting scientists doing relevant work across many disciplines, according to the foundation. They may be funded for up to $200,000 and up to one year in duration, with an average award size of $89,000.

In March Congress gave NSF an extra $75 million in the CARES Act stimulus funding to spend on research projects that will help “prevent, prepare for, and respond” to the novel coronavirus.


Written by Susan Meikle, Miami University News and Communications. Originally appeared as a “Top Story” on  Miami University’s News and Events website.

Photos of Dominik Konkolewicz and Rick Page by Miami University Photo Services. Image of coronaviruses by By U.S. Army. Public domain.

A crowd of people

New NSF-approved formats for biosketch, current and pending support required beginning June 1

The newest National Science Foundation (NSF) Proposal & Award Policies and Procedures Guide (PAPPG) takes effect June 1, 2020. The most significant changes involve NSF-approved formats for the Biographical Sketch and Current and Pending Support sections, both of which will now have to be in NSF-approved file formats: either SciENcv or NSF fillable-form PDF.

SciENcv integrates with ORCID so that biographical sketch information can be imported directly from ORCID, eliminating some manual entry of information in multiple places. The NSF fillable forms do not integrate with ORCID.

NSF requests that principal investigators start using the new formats now (even for proposals that will be submitted before June 1), so that they can identify potential issues. Feedback about the process should be emailed to policy@nsf.gov.

NSF’s Biographical Sketch and Current and Pending Support pages include links to the fillable forms as well as FAQs. Visit the SciENcv site for video tutorials and FAQs.


Image by Clker-Free-Vector-Images via Pixabay, used under Creative Commons license.

GRFP logo

One Miami University graduate student, two alumni receive NSF Graduate Research Fellowships

Keaka Farleigh, a PhD student in ecology, evolution, and environmental biology, has been awarded a Graduate Research Fellowship from the National Science Foundation (NSF).  NSF’s Graduate Research Fellowship Program “recognizes and supports outstanding graduate students in NSF-supported science, technology, engineering, and mathematics disciplines who are pursuing research-based Master’s and doctoral degrees at accredited United States institutions.”

Miami undergraduate alumnus Kevin Summer received a Graduate Research Fellowship in support of his work as a PhD student at the University of Denver. Graduate School alumna Rhiannon Schultz, who will begin PhD studies this fall at the University of Georgia, also received a fellowship.

In addition, several current and former students received GRFP honorable mentions. They are McKenna Freeman, currently a masters student in psychology; Benjamin David Harding, currently a senior majoring in biochemistry; Rosamiel Ries, currently a senior majoring in geology and physics; Isabelle Andersen, an undergraduate alumna now studying at Baylor University; Avnika Bali, an undergraduate alumna now studying at Yale University; and Haley Elizabeth Thoresen, an undergraduate alumna now studying at the University of Idaho.


Updated April 21, 2020 to include Rhiannon Schultz.

Blackboard with the word "UPDATE" written on it. An outstretched hand holds an alarm clock in a space between the "P" and the "D" in the word update.

NSF updates research community on COVID-19 response

Jean Feldman, head of NSF’s policy office, gave a COVID-19 update as part of a panel discussion hosted by the National Council of Research Administrators (NCURA) on March 25. As described below, she addressed several of the questions most frequently being fielded by her office. For detailed responses on these and other FAQs, visit the NSF COVID-19 webpage. A new set of questions and answers was posted on March 26, with a specific section on Research Experiences for Undergraduates (REU) grants.

Are NSF proposal deadlines being extended?

Many deadlines have been extended, but these are being decided and announced on a one-by-one basis. As of March 27, 15 deadlines are listed on NSF’s Impact on Deadline Dates webpage.

Can we continue to charge salary costs to our grants while non-essential research has been curtailed?

Grant recipients can continue charging salaries, stipends and benefits as long as these payments are consistent with their home institution’s policies. However, you should not assume that supplemental funding will be available to continue salaries when research activities can be restarted. In other words, you might end up with a budget shortfall down the road. If you anticipate this happening, you should contact your program officer.

Can universities donate personal protective equipment that was purchased with grant funding?

This is typically an unallowable expense, but funding agencies have discretion to approve such donations. Contact your program officer to see if it will be allowed. If you plan to donate now and then use university funds later to replenish your supply, work with your Grants & Contracts accountant to very carefully document the donation and replacement process.

How are award decision timelines being impacted?

The award process is currently continuing as normal; panels that were scheduled have gone ahead (virtually). Over time, delays may occur, but it’s too soon to predict those now.

Feldman encourages principal investigators and research administrators to contact their program officer or the Policy Office (policy@nsf.gov) with questions. Please also refer to Miami’s Research and Innovation COVID-19 and Your Research Program webpage, and in particular, the Agency and COGR Guidance webpage.


Photo by geralt via needpix.com, used under Creative Commons license.

A fountain featuring Atlas supporting the world on his shoulders.

NSF proposals to require new current and pending support format beginning June 1

Columns and arches in Union Station.

National Science Foundation’s latest Proposal & Award Policies & Procedures Guide (PAPPG) has been released and takes effect for proposals submitted on or after June 1. One of the more notable changes in the new guide is a requirement for information about current and pending support (CPS). CPS information is used by reviewers to assess the “capacity of the individual to carry out the research as well as to help assess any potential overlap/duplication with the project being proposed.”

The new PAPPG includes a requirement that CPS information be submitted in an NSF-approved format. The two approved methods for generating CPS information in an approved format are through SciENcv and through a fillable-form PDF. Both of these options are still in development, with no definite word on when we’ll be able to take a look.

NSF has released an FAQ document on the topic, which explains that CPS information formatted in ways other than the two approved methods will not be accepted. In fact, submitting a CPS PDF prepared in any other way will generate an error message.

Most of the remaining FAQs focus on the content of the current and pending information, rather than the format. I’ve summarized some of the most relevant information here:

  • Gifts should not be reported in CPS. However, an item or service given with an expectation of a time commitment from a researcher is not considered a gift; it’s an in-kind contribution. Ask your Research & Sponsored Programs representative if you need help determining whether something is a gift or an in-kind contribution.
  • In-kind contributions with an associated time commitment should be included in CPS (even if the contribution is not to be used on the proposed project).
  • Start-up packages should not be included in CPS.

Federal funders are increasingly concerned with accurate reporting of CPS information. Falsely reported information can be a serious matter. If you have any questions on what should be reported, please contact your Research & Sponsored Programs representative.


Written by Amy Hurley Cooper, Associate Director of Proposal Development, Office of Research & Innovation, Miami University.

Photo of Atlas fountain by Pauline E via geograph.org.uk. Photo of columns and arches by takomabibelot via Flickr. Both used under Creative Commons license.

Kevin Ruiz works with equipment in the lab of Andrea Kravats

NSF-funded program gives students from around the country access to Miami faculty and state-of-the-art resources

Miami sophomore zoology major Ty Cooley searches for amphibians at Shaker Trace Wetlands in Harrison, Ohio.

They ventured from Iowa, North Carolina, Puerto Rico and other communities to study at Miami University during the summer as part of the NSF-funded Research Experience for Undergraduates (REU) program. Miami students also are eligible to apply to the program. Some undergraduate researchers came to take advantage of equipment and resources that might not be available at their universities. Others came to be mentored by a specific faculty member. They all gained valuable research experiences, connections and the thrill of scientific adventure.

Here are a few of their stories.

Laser mystique

Samir Bali looks back fondly to 2006 when his baby, of sorts, was born. You won’t find arms, legs or even a stray hair on Penelope. Think more twisting wires, camera lenses and laser beams.

Despite the seemingly breakneck speed of technological advancement, current methods of measuring turbid (opaque) substances’ properties are not foolproof. With the help of his dad, Bali, a physics professor at Miami, built and refined a laser-based sensor to solve this problem.

“I was introduced to a physics research lab at the age of 19, and I’ll never forget the sights and sounds when I first walked in — the green, red and orange colors of the lasers, the quiet humming of the vacuum pumps. I remember feeling this powerful sense of intrigue. I enjoy recreating those moments for myself by reliving them with my undergraduate researchers.

— Samir Bali

A prototype like this doesn’t come with an instruction manual.

Before visiting undergraduates Menaka Kumar, from North Carolina State University, and Sydney Rollins, from Whitman College in Washington, could begin investigating turbid media, they first needed to understand how the device works and develop a standard process for using it.

“She [the sensor] was kind of making us mad. We gave her a name so we could call her something,” said Rollins.

Penelope, they quickly realized, requires extensive cleaning. Even the smallest speck of dust skews the results.

After weeks of testing, Kumar and Rollins hoped to turn their attention to melamine – a compound that is virtually indistinguishable from milk when diluted in water. It’s used to produce glues, adhesives and other plastics.

In 2008, melamine was discovered in a Chinese company’s infant milk. Melamine artificially inflates the protein content of a substance and has nearly the same particle size as milk, making it hard to detect. Infants across China who consumed the melamine-contaminated milk developed bladder stones, and several died. The scandal shocked the world and pointed to a need for better contamination detection methods.

“Chemical detection methods are very targeted,” Bali explained, “but you need to know what you’re looking for.”

As with many opaque substances, it’s challenging to determine the properties of liquid melamine. Penelope, they hope, can shine light on this substance to prevent future contamination.

Chemical change

REU student Echo DeVries, a senior at Clarke University in Iowa, was mentored by Hang Ren, Miami assistant professor of chemistry and biochemistry this summer. Their project: measuring the distribution of surface charge on electrodes.

An electrode conducts electricity and allows reactions to occur on its surface when electricity is applied. These electrodes play a key role in electrocatalysis, the process of using electricity to drive chemical reactions. For example, an electrode can be used to convert water to hydrogen fuel. Hydrogen is a clean fuel, which produces no CO2 emissions – the same fuel NASA uses to launch rockets. However, the generation of hydrogen on the electrode surface is not uniform. Hot spots exist that efficiently catalyze this reaction.

That’s where Ren and DeVries’ research comes in.

Different electrode surface charges could cause electrochemical reactions to behave differently. That’s why Ren and DeVries analyzed electrodes’ properties and surface charges.

Down the hall from Ren’s lab, Kevin Ruiz, an REU student from the University of Puerto Rico, explored a different area of chemistry research. Alongside his mentor Andrea Kravats, Miami assistant professor of chemistry and biochemistry, and graduate student Yaa Amankwah, Ruiz studied molecular chaperones, which are proteins that assist in maintaining cellular integrity by folding and unfolding proteins that are misfolded. Incorrect folding of proteins has been linked to degenerative diseases such as Alzheimer’s, Parkinson’s, cancer and Type 2 diabetes. Kravats hopes her lab’s work can one day be used to establish new cancer treatments or therapies.

“ Students are eager to learn and tend to get involved early in their undergraduate careers here, giving them an excellent opportunity to excel in their studies.

— Andrea Kravats

At the University of Puerto Rico, Ruiz is a chemical engineering major, but his goal is to become a biochemical engineer. His summer at Miami provided an opportunity to dig into research he’s excited about.

“I already work with protein purification in Puerto Rico, but not the background of why the protein purifies, how it purifies, how we can separate proteins from others. It has been a really good experience,” he said.

Wetland wonders

Ty Cooley, a Miami University sophomore zoology major, hunched eagerly over a bucket filled with pond water from Shaker Trace Wetlands in Harrison, Ohio, about 20 miles southwest of Oxford. Cooley, originally from New York, gently swirled the bucket’s contents, revealing a host of creatures swimming beneath the algae: mayflies, water mites, water boatmen, glass worms, water scorpions. His eyes lit up as he dug deeper into the bucket and pulled out a large dragonfly larva.

“You see this?” he said, pointing near the arm. “This is where the mouth is located. Let me see if I can get him to- Whoa!” The dragonfly suddenly expanded and thrust an arm-like tongue outward.

Cooley maintained his grip.

“They will shoot out like that, grab stuff, and pull it in. It’s like an alien!”

He’s been bitten by water scorpions. Poked by dragonfly larva. Burned in the scorching July sun. Such is the life of a field researcher, but it is, without question, one chosen gleefully.

Cooley and his mentor, graduate student Jess McQuigg from Mount Vernon, Ohio, are both researchers in biology associate professor Michelle Boone’s amphibian lab. This summer they studied different types of macroinvertebrates in 21 different wetland systems around Hamilton, Butler and Preble counties. Macroinvertebrates are visible to the naked eye but lack a spine. As part of the lab’s larger project, they wanted to see how certain macroinvertebrates affect the density of a pathogen called Batrachochytrium dendrobatidis (Bd or amphibian chytrid fungus for short) in a given wetland.

Bd is responsible for a significant number of amphibian declines and extinctions, and many sources call it the most devastating pathogen in wildlife history. According to research in Boone’s lab, this pathogen exists in about 30% of wetlands in southwest Ohio.

But the team is optimistic that they’ll discover a method for controlling the pathogen. One of the lab’s big goals is to understand how wetlands can be created that are more naturally resistant to Bd.

As the weather turns colder, Cooley and McQuigg will be back in the lab performing DNA analysis to determine the locations and quantities of the pathogen – what McQuigg refers to as their “fall and winter sport.”


Written by Alicia Auhagen, Miami University Marketing and Creative Services. Originally appeared as a “Top Story” on  Miami University’s News and Events website.

Photos by Jeff Sabo, Miami University Photo Services.

A fish ladder

FastLane and Research.gov to be unavailable November 8-12

"Road Ahead Closed" sign on a street, flanked by orange traffic cones.

The National Science Foundation (NSF) has issued a notification that FastLane and Research.gov will be unavailable beginning at 8:00pm ET on Friday, November 8 through 6:00am ET on Tuesday, November 12.

During this time, NSF will be migrating its business applications to a “modern and flexible” platform. The work will include an upgrade of the alpha-numeric character set used by FastLane and Research.gov to correct text errors — particularly those associated with special characters — that may appear in proposals and project reports.

As a federal agency, NSF is closed on Veterans Day, and the migration was scheduled for the Veterans Day weekend to minimize the impact of the unavailability of the two systems for PIs, research administrators, and NSF staff.

NSF advises that there will be no access to FastLane or Research.gov during the maintenance window. No proposals can be prepared or submitted, nor can project reports or cash requests be submitted. Information and documents that are entered into either system prior to the migration will be accessible following the migration. This includes in-progress proposals and project reports.


Road closed photo by The Local People Photo Archive via Flickr.  Fish ladder photo by Oscar_Huebner via Pixabay. Both used under Creative Commons license.

Two children display a fish they caught, which is still on the line on their fishing pole.

From the archive: Enhance NSF MRI applications with these insights

A man crouches behind a little boy, showing him how to use the fishing pole he holds.
Like teaching the next generation to fish, training the next generation of instrument users and developers is critical to sustainability.

The Major Research Instrumentation (MRI) program offered by the National Science Foundation (NSF) “provides organizations with opportunities to acquire major instrumentation that supports the research and research training goals of the organization that may be used by other researchers regionally or nationally.”

MRI is a limited submission opportunity, meaning that the number of proposals submitted from a given institution is limited by the NSF. To determine which proposals Miami University will submit each year, OARS conducts a review of preliminary proposals. For the 2020 MRI competition, the window to submit to the NSF is January 1-21, 2020, but the deadline to submit preliminary proposals to OARS is October 28, 2019. With that date coming up, we thought we would re-run a post from 2017 that shares some insights about applying to the program.


INSIGHT 1: Get the basics right.

Be sure to read the solicitation carefully, even if you’ve applied in (multiple) previous years. Solicitations for longstanding programs do change from time to time, so it’s important to read each new solicitation. In fact, the institutional submission limits changed with the 2018 solicitation. Rather than submission limits being based on acquisition or development, they are now based on amount of funding requested. Institutions may submit up to two proposals with funding requests between $100,000 and $999,999 and one proposal with a funding request between $1 million and $4 million, inclusive.

At the NSF Spring Grants Conference held Louisville in June 2017, Randy Phelps, the NSF staff associate who coordinates the MRI program, suggested the following points are especially important to note:

  • The program funds equipment for shared use, so the proposal must demonstrate use by at least two personnel. There can be up to four co-PIs on the project, but there can be more users than PIs.
  • The project period can be up to three years because the program will fund operation and maintenance of the instrument for that length of time.
  • Make sure that what you’re requesting is eligible for funding under the MRI program. In general, the program will not fund anything that can be re-purposed for non-scientific use after the end of the project period. Specific details about what can and cannot be requested can be found in the NSF MRI FAQs.
  • Remember that voluntary committed cost share is prohibited. While MRI requires that institutions share 30% of the total project costs, NSF does not allow institutions to volunteer to share costs over and above that mark. This prohibition extends to reduced indirect cost rates.

Mike Robinson and Paul James, members of Miami University’s Department of Biology, attribute much of their success in securing an award in the 2017 MRI competition to their recognition of Phelps’ first point.

“What was key for us was that we hit a broad swath of people and types of research,” Robinson says. “We included faculty working in developmental biology, physiology, ecology, physics, and engineering.”

Their proposal included Robinson as PI, four co-PIs (including James), and seven additional equipment users as senior personnel.

INSIGHT 2: Tell a story that resonates with reviewers.

“Get the instrument and they will come” is not a compelling story, Phelps said. Instead, he urged proposers to demonstrate that the science is driving the request for the instrument. There’s lots of advice out there (here, here, and here, for instance) for scientists who want to become more persuasive storytellers. In addition, Phelps offered this specific advice for MRI proposals:

  • Make sure that the format of your proposal emphasizes the science, rather than the instrument.
  • Consider grouping users into categories by type of use and organizing the proposal around these categories. Break down the use of the instrument by group, identifying the percentage of total use each group will account for. Demonstrate, for example, that Group A’s use will account for 60% of total use; Group B’s use will account for 20% of total use, Group C’s use will account for 15%, and Group D’s will account for 5%. Then explain how each group’s use correlates to a corresponding percentage of the instrument costs. In this example, that means that since Group A will account for 60% of the instrument’s total, the proposal should show that 60% of the instrument costs derive from the capabilities Group A users require.
  • Show that the instrument will be used — a lot. The less downtime you can project, the better your proposal will fare in review.

Robinson recalls that when he and James first decided to write the MRI proposal, conversations with colleagues were less than encouraging.

“I can’t tell you the number of people that told me there was no way we were going to get this award,” Robinson says. “We had all of these things going against us: We were going to have to work on the proposal over the holidays; neither Paul nor I had used the equipment; we were told we were going to have to have preliminary data on that very piece of equipment, which we certainly didn’t have; and they kept talking about broader impacts and how there was no way we could satisfy the NSF with that.”

But Robinson and James forged ahead, with the help of an external consultant provided by OARS.  Consistent with Phelps’ second recommendation, they organized their proposal around three types of use, or “themes.” Each of these themes incorporated the work of at least two of the proposal’s co-PIs or senior personnel, and Robinson and James worked hard to weave each researcher’s individual descriptions of their work into a coherent overall narrative. The end result was a story that clearly resonated with the program’s reviewers.

INSIGHT 3: Research training is a critical component of an MRI proposal.

Give a someone a fish and they’ll eat for a day. Teach them to fish and they’ll eat for a lifetime. That old adage encapsulates NSF’s perspective on research instrumentation. Not only do they want to get instruments in labs to facilitate research today, but they also want to help create the next generation of instrument users and/or instrument developers.

“If a proposal does not describe research training — particularly for underrepresented groups — it will fail during review,” Phelps said.

The research training plan must be concrete, feasible, and able to be evaluated. Outreach — especially to K-12 students — is not fundable through MRI, and simply providing undergraduate training is not enough.

“All proposals will include [undergraduate training],” Phelps said. “What makes your institution stand out?”

Robinson and James’ proposal made clear that all of the undergraduate and graduate students work in the labs of the project’s PI, co-PIs, and key personnel will receive training to use the fluorescence activated cell sorter (FACS) system that will be acquired with the NSF grant funds. Professional technicians working in the labs and in Miami’s Center for Bioinformatics and Functional Genomics (CBFG), where the FACS system will be housed, will also receive training. In addition, Robinson says his team “took the broader impact stuff very, very seriously.” So while there are no funds in the grant to support outreach activities, they will nevertheless incorporate FACS-related material into a range of activities that will be shared with K-12 students through STEM outreach initiatives of Miami’s Hefner Museum of Natural History.

INSIGHT 4: Treat the required Management Plan with as much care as you do the rest of the proposal.

Phelps pointed out that good scientists are not always good managers. So, he said, it’s important to reassure the reviewers that the project team is capable of competently managing the acquisition of the instrument, the operations of the instrument, the scheduling of user time, and the strategic use of downtime. For Robinson and James, these issues were resolved by involving the CBFG, whose staff has an extensive track record of managing instruments and coordinating user time.

INSIGHT 5: You probably need a Data Management Plan, even if you think you don’t.

It may not seem intuitive, but Phelps said he considers a Data Management Plan crucial for most MRI proposals. Acquisition is the perfect time to think about how to enable metadata and manage storage of the data generated by use of the instrument. If you can demonstrate a plan for facilitating the dissemination and sharing the results of all the research that will eventually be conducted using the instrument, you give the reviewers one more reason to fund your proposal.


Written by Heather Beattey Johnston, Associate Director of Research Communications, Office for the Advancement of Research and Scholarship, Miami University.

Photos by Kemberly Groue, U.S. Air Force, public domain.

A collection of chicken eggs, each stamped with an identifier

ORCID identifiers help researchers distinguish themselves

Screen shot of ORCID homepage. Text: ORCID. Connecting Research and Researchers. (Tabs:) For Researchers, For Organizations, About, Help, Sign In. (Main text:) Distinguish yourself in three easy steps. ORCID provides persistent digital identifier that distinguishes you from every other researcher and, through integration in key research workflows such as manuscript and grant submission, supports automated linkages between you and your professional activities ensuring that your work is recognized. Find out more. 1. Register. Get your unique ORCID identifier Register now! Registration takes 30 seconds. 2. Add your info. Enhance your ORCID record with your professional information and link to your other identifiers (such as Scopus or ResearcherID or LinkedIn). 3. Use your ORCID ID. Include your ORCID identifier on your Webpage, when you submit publications, apply for grants, and in any research workflow to ensure you get credit for your work. Members make ORCID Possible! ORCID is a non-profit organization supported by a global community of organizational members, including research organizations, publishers, funders, professional associations, and other stakeholders in the research ecosystem. Curious about who our members are? See our complete list of member organizations. (Sidebar:) Latest News. Fri, 2016-09-23 Peer Review Week - The Video! Thu, 2016-09-22. #RecognitionReview with ORCID. Tue, 2016-0-20 Recognition for Review: Who's Doing What? Mon, 2016-09-12. Meet the Lens: Integrating ORCID IDs into patents. Mon, 2016-08-29. PIDapalooza - What, Why, When, Who? More news.
ORCID is an organization that assigns researchers unique identifiers.

You may recall a 2015 paper on the Higgs boson published in Physical Review Letters that boasted a record-breaking 5,154 authors. Twenty-three of those authors had the last name Wang, two each with the first initials C, F, H, and Q, and four with the first initial J.

What this example of “hyperauthorship” make clear is that there can be multiple researchers with similar, if not identical, names in the same field. That can make things difficult for researchers, funders, and publishers alike.

To help resolve this issue, a number of organizations have begun issuing unique identifiers researchers can use to distinguish themselves from others with the same or similar names, thereby protecting their scholarly identities.

One of the most popular of these organizations is ORCID. ORCID is a non-profit organization supported by research organizations, publishers, funders, and professional associations. Its iD is  “a persistent digital identifier that distinguishes you from every other researcher and, through integration in key research workflows such as manuscript and grant submission, supports automated linkages between you and your professional activities ensuring that your work is recognized.”

Specifically related to grant submission, ORCID integrates with SciENcv to make creating NIH and NSF biosketches easier. In addition, NIH will soon begin requiring ORCID iDs for anyone supported by NIH research training, fellowship, research education, and career development awards.

Signing up for you own ORCID identifier is easy — registration takes 30 seconds. Once you’re registered you can add professional information to your ORCID record.


Written by Heather Beattey Johnston, Associate Director of Research Communications, Office for the Advancement of Research and Scholarship, Miami University.

Egg identification Image by Mabel Amber, still incognito via Pixabay.