A pile of cards, all of which have "change" written on them.

Welcome to our redesign

If you’re a subscriber or a regular reader, you might have found yourself doing a quick double-check of the address bar when you saw this post because it didn’t look like what you were used to!

As promised in an earlier post about changes in our office, we’ve updated our blog template. The new look is a little cleaner, and we’ve reduced the number of post categories. Together, these changes make our content easier to find and easier to read.

Take a look around and use the comments to let us know what you think!

Image by geralt via Pixabay, used under Creative Commons license.

Do not enter sign.

Continuation of critical research under the COVID-19 stay-at-home order

"Stay home" badge with image of a coronavirus in the center.

With the governor’s new directive to stay at home, everyone now needs to consider whether their on-campus research activities are considered critical. The current definition of “critical research” includes activities that are:

  • Essential for monitoring and maintaining infrastructure;
  • Essential for the health and well-being of study participants; or
  • Long-term or costly experiments for which delay or cessation would result in catastrophic loss of research or cause devastating financial consequences.

As such, the only on-campus research activities that should continue during the stay-at-home directive are as follows:

  1. Monitoring and maintenance of research infrastructure. Each department or building should have one designated essential staff person who can check freezers, incubators, cell cultures, equipment, and non-animal facility organism cultures on a daily basis.
  2. Human subjects research for which the health and well-being of the participants is dependent on the research. All other human subjects research should be conducted remotely or suspended.
  3. Long-term and very costly experiments for which delay or cessation would be catastrophic.

If your research qualifies as critical under ii or iii above, you must use this form to submit a request to continue on-campus research activities. The form asks for the following information:

  • A detailed description of the research activities you propose to continue;
  • A plan to mitigate risk of COVID-19 infection; and
  • A description of the negative consequences of delay or cessation.
    You should consult with the appropriate compliance committee (IRB, IACUC, or Biosafety) to prepare your responses.

Submitted requests will be sent to your chair and dean, who will, at their discretion, endorse the request and forward it to the VPRI. All requests are subject to approval by the VPRI and the provost.

If your research activities do not rise to the level of “critical,” under the definition provided above, you should bring your in-lab activities to an orderly shutdown and follow the governor’s directive to stay at home.

Do not enter image via torange.biz. “Stay home” image by iXimus via Pixabay. Both used under Creative Commons license.

An outstretched hand is positioned to catch falling question marks.

Research & Innovation updates guidance on research during the coronavirus pandemic

Caution road signs with the word "Help" on them.

As the situation with the coronavirus continues to change, seemingly from minute to minute, the Office of Research & Innovation has developed more robust guidance for Miami University researchers. General guidance can be found on the Research & Innovation homepage by clicking on About and then COVID-19 and Your Research Program. There, you will find links to guidance on the following:

We will keep these pages updated with the latest information. You can also reach out to our staff by sending an email or calling their office phone number, which they will answer off-campus using the Cisco Jabber app.

Question mark image by mohamed mahmoud hassan via PublicDomainPictures.net. Help photo by Gerd Altmann via Pixabay. Both used under Creative Commons license.

A microphone in a studio.

Podcasts can help pass the social distancing time

An iPhone with earbuds next to a notebook and a pen.

Sure, remote instruction probably means you’re spending more time teaching, rather than less. And when you’re doing it from home, work has a way of expanding to fit the available time — especially if you’re trying to do it while also caring for children who are home from school or daycare. Still, as the coronavirus pandemic — and the requisite social distancing — stretches on, you’ll probably find yourself looking for ways to pass your time at home, and podcasts can fit the bill. Whether you’re new to the podcast renaissance or a devoted listener, you might want to give a listen to some of the following.

Miami podcasts

  • Major Insight showcases Miami students and how they transform academic subjects into lifelong passions.
  • Reframe, the original podcast from the College of Education, Health and Society (EHS), explores the transformative and progressive work being done across the university and throughout the community. Hear insightful interviews and exclusive stories about the faculty, students, and alumni who are addressing some of the most critical issues of our time.

Miami faculty podcasts

  • Chiropractic Science, hosted by associate clinical professor Dr. Dean Smith, gets the word out about chiropractic research. Chiropractors, patients and the public will learn about chiropractic science from the experts who are doing the research.
  • Stats and Stories, hosted by university distinguished professor John Bailer; professor emeritus Richard Campbell; and assistant professor Rosemary Pennington, uses stories to give statistics meaning and statistics to give stories credibility.

Other podcasts (recommendations via H-Net)

  • Backstory with the American History Guys is a public radio show and podcast hosted by U.S. historians Ed Ayers, Peter Onuf, and Brian Balogh, who give historical perspective to topics in the headlines.
  • Cold Call distills the Harvard Business School’s legendary case studies into podcast form. Hosted by Brian Kenny, the podcast airs every two weeks and features HBS faculty discussing cases they’ve written and the lessons they impart.
  • Everything Hertz goes everywhere the life sciences meet the biological sciences A bi-weekly conversation-style podcast with Dan Quintana and Dr. James Heathers, Everything Hertz explores the nuts and bolts of scientific research and academic life issues, like writing and publishing, the PhD to postdoc transition, and work-life balance.
  • In the Harvard Medical Labcast, Harvard Medical School scientists tackle a variety of important questions, ranging from how your neurons work to which genes play a role in particular diseases. This podcast provides context and highlights the latest trends in medical education and biomedical research through interviews and analysis.
  • Sidedoor is a podcast from the Smithsonian, produced and hosted by Tony Cohn and Megan Detrie. It tells stories about science, art, history, humanity and where they unexpectedly overlap.
  • Talking Machines is a podcast about the world of machine learning. Producer Katherine Gorman and Harvard School of Engineering and Applied Sciences Associate Ryan Adams speak with experts in the field about the latest research. Talking Machines is an independent production of Tote Bag Productions.

Microphone photo by Stock snap via Pixabay. iPhone photo via PeakPX. Both used under Creative Commons license.

Illustration of novel coronoavirus 2019-nCoV

Planning can mitigate effects of COVID-19-related absences from campus

Illustration of novel coronoavirus 2019-nCoV

As part of the larger university effort to plan for the possible arrival and containment of the coronavirus COVID-19, Miami University researchers are urged to consider the impact physical absences from campus might have on their work. (H/T to Case Western Reserve University, who allowed us to adapt their information for use at Miami.)

Among the scenarios to consider are the following:

  • Two-week self-isolation of PI
  • Two-week self-isolation of one or more research staff
  • Period of remote work for all faculty and staff, lasting 2-6 weeks
  • Partial shutdown of university operations, lasting 2-6 weeks

To plan for the possibility of any of the above scenarios, please think through your answers to the following questions and take appropriate steps to mitigate the potential impact to your research.


  • Do you have any studies involving participants, animals, ingredients, or experiments that would be adversely affected? If so, what plans can you put in place to: 1) allow those studies or experiments to continue or 2) mitigate the effects of pausing those studies or experiments and resume them later?
  • What notice will you need to give sponsors or regulators if research is paused or delayed beyond a two-week period?
  • Do you have standing purchasing orders that would need to be modified?
  • Are there human resources issues that would need to be addressed?
  • Would there be an impact on your collection, analysis, or storage of data?
  • Do you have regulatory approvals in place that might expire during a potential interruption to normal operations? Can these approvals be renewed early?
  • Do you have collaborators who will need to be notified of any interruptions to normal operations?
  • Will any reports be due to sponsors during a potential interruption to normal operations?
  • Would the interruption to normal operations warrant a no-cost extension for any of your sponsored projects?
  • What costs would be incurred in implementing various mitigation plans?

Human subjects research

  • Does your protocol require in-person participation or treatment? If so, can it be modified for remote participation?
  • Does your protocol require in-person monitoring? If so, can it be modified for remote monitoring?
  • Would your data or results be affected if your participants had to self-isolate or if they contracted COVID-19?
  • Should your participants be screened for COVID-19 as part of your inclusion/exclusion criteria?
  • Will the location of your study remain open and available to participants?
  • Has the location of your study implemented any prevention procedures that will affect participation in your study or affect the ability of your study to proceed?
  • Any modifications made to protocols need to be submitted to the IRB for approval prior to implementation. You should also consider whether such modifications also need to be reported in ClinicalTrials.gov.

Environmental health and safety

  • Do you have lab staff with unique knowledge? If so, is it possible to cross-train other staff?
  • Does your lab operate machines that use active cooling through liquid gasses, dry boxes, or inert boxes using gas blankets? What would happen if materials like liquid gasses, CO2, nitrogen, or dry ice become unavailable?
  • How frequently are you saving or freezing samples of cell cultures? Do you have long-term experiments that might benefit from more frequent preservation?
  • Do you have the requisite local knowledge to do controlled shutdowns of complex machines or devices, such as NMRs, without on-site help from the vendor?
  • Have you shared the locations and amounts of materials that are air-, water-, or otherwise-unstable with the following for observation in case of lab closure:


Please note that as of now, Research & Innovation and all its sub-units are operating as usual. Should Miami University enact optional or mandatory remote work, we will keep our research community informed about subsequent effects on our operations.

Updated 03/12/2020 at 11:59am to replace link to NSF “Dear Colleague” letter with link to webpage with comprehensive information about NSF’s response to coronavirus.

COVID-19 images by U.S. Army and Centers for Disease Control and Prevention (CDC).

Graphic of digital 1's and 0's on a high-tech looking background.

Data management plan resources are available

Screenshot of DMPTool.org. Links at top of page: Learn. Sign In. Title: DMPTool: Build your Data Management Plan. Ribbon: Welcome. Create data management plans that meet institutional and funder requirements. Get started [button]. Below image: DMPTool by the numbers: 28,787 users; 25,051 Plans [More link]; 229 Participating Institutions [More link]. Top 5 templates: NSF-SBE Social, Behavioral, Economic Sciences; DMP Template from DCC; Department of Energy (DOE): Office of Science; Digital Curation Centre; NIH-GEN: Generic. DMPTTool News: New DMPTool launched today [link]. Go to blog. Rss feed icon [link]. Links: About; Terms of use & Privact; Accessibility; GitHub; Contact us. Twitter and RSS feed icon links. Footer: DMPTool logo. DMPTool is a service of the University of California Curation Center of the California Digital Library. Copyright 2010-2018 The Regents of the University of California.

For some time, the NSF has required data management plans, and now the NIH has released a draft policy on making data sets used in NIH-funded research available to other researchers. (Read more about the new NIH policy from ScienceMag.org.)

Thankfully, resources for managing data are available to Miami faculty:

  • DMPTool.org allows you to create, review, and share data management plans that meet institutional and funder requirements.
  • Staff in the Center for Digital Scholarship are available for personalized reviews of data management plans prior to proposal submission.

To get started with DMPTool. org:

  • Navigate to DMPTool.org.
  • Click the big Get Started button in the middle of the screen.
  • Select Miami University (OH) from the drop-down list of institutions on the next page.
  • Click the green Next button.
  • Enter your Miami unique ID and password on the MUNet Login Page.
  • On the next page, click the green Create New DMP button and follow the prompts.

For questions about using DMPTool.org or to arrange a personalized review of your data management plan, contact Eric Johnson, Numeric and Spatial Data Librarian, Center for Digital Scholarship, King Library (513-529-4152).

Data image by By DARPA (Defense Advanced Research Projects Agency, via Wikimedia Commons, public domain.


A laptop and a piece of paper on a table.

Miami transitions to online annual status reports for human subjects research

Screenshot of human subjects research online annual status report system. Text: Miami University. Human Subjects Research - Annual status report. This form is used to indicate a previously approved Level 2 (IRB) project is continuing, all personnel are appropriately trained and monitored, and data is secured. A link to this form is sent annually to the Primary Contact (PC) and Faculty Advisor (FA) (if a student project). Responses to the questions below are required and will indicate how records will be maintained. Submission of this form also serves as an assurance by the PC and FA that all personnel have completed the training and are competent given their assigned roles.
Annual status reports for human subjects research can now be submitted through an online system.

Due to changes in regulations for human subjects protections and Miami policy regarding what is commonly known as “Continuing Review,” Miami is transitioning to an online annual status report system. Approval will no longer lapse, and protocols will not be automatically closed unless no response is received to two annual requests for a report. Approval letters will no longer include expiration dates. However, the approval letters will include the date the next annual status report is due. It would be wise to have a personnel roster updated and available before beginning the online form. We will be transitioning next year to a system whereby all annual reports are requested and submitted during the summer break.

As has been the practice in the past, the Research Ethics and Integrity program will still accept the annual report Word template submitted by email attachment to humansubjects@miamioh.edu during this transition phase.

Laptop photo by Pixel.la Free Stock Photos via Wikimedia Commons, used under Creative Commons license.